These Terms of Use set out the principles governing the use of the EBP platform, available at ebp.ibu.edu.tr, which operates under the auspices of Bolu Abant İzzet Baysal University.
Users who visit EBP, create a user account or make use of the services offered via the platform are expected to act in accordance with these terms and conditions and the relevant legislation in force.
1. The Purpose of the Platform
EBP provides services aimed at publicising scientific, academic, cultural and similar events; facilitating applications for these events; managing the participation process; assessing applications; and carrying out the relevant academic and administrative procedures online.
The scope of the services offered on the platform may vary depending on the user’s role, the characteristics of the relevant activity and the authorisations in place.
2 User Accounts and Account Security
Users are obliged to provide accurate, up-to-date and complete information when creating an account.
A user account is personal. The user;
- not to share your account details and password with third parties,
- to prevent unauthorised use of your account,
- to take the necessary security measures should they notice any unusual or unauthorised transactions on their account,
- to change their password when necessary and to report the situation to the platform administrators
is responsible for.
Transactions carried out via a user account may be deemed to have been carried out by the relevant user unless proven otherwise.
It is prohibited to carry out transactions using another person’s account or identity details.
3 Information Provided by Users
Users are responsible for ensuring that the information they enter or upload to the platform is accurate and up to date.
The relevant user is responsible for any issues that may arise during the application, registration, assessment or other procedures as a result of providing incorrect, incomplete, misleading or untrue information.
Where deemed necessary, the platform or the relevant event organisers may request that the information provided by users be verified.
4 Applications and User Content
Through EBP, users can:
and similar content.
The user acknowledges that they hold the necessary rights of use and sharing in respect of the content they upload to the platform; and that the content does not infringe applicable legislation, intellectual and industrial property rights, personal rights or the principles of academic ethics.
Content suspected of plagiarism, unauthorised use, misleading information, forged documents or copyright infringement may be subject to review by the relevant event organisers or authorised bodies; applications may be rejected or, where necessary, the relevant process may be suspended.
Uploading content to the EBP does not imply that the intellectual property rights to the content are transferred to the University.
However, the user consents to the content they have uploaded being stored on the system, viewed by authorised persons, and processed as part of the relevant application or assessment process, in order for the service in question to be provided.
5 Academic Ethics and Integrity
It is mandatory to adhere to the principles of scientific research and publication ethics in academic applications and evaluations carried out via the platform.
Users;
- not to use the works of others without citing the source,
- not to submit false or misleading information or documents,
- not to attempt to manipulate the application and assessment processes,
- not to share the assessment or application information they have accessed in confidence with unauthorised persons
is obliged to.
Cases where there is a suspicion of a breach of ethics may be reported to the relevant event organiser, academic department or the relevant University departments.
6 Events and the Responsibilities of Event Organisers
Events published on EBP;
- •application deadlines,
- • conditions of participation,
- •fees,
- •quotas,
- •evaluation criteria,
- •programmes,
- •decisions to accept or reject,
- •Certificate and participation requirements
may be determined by the authorised organiser of the relevant event.
The special terms and conditions published in relation to the event shall apply in conjunction with these Terms of Use.
It is the users’ own responsibility to review the terms, dates and descriptions set out on the relevant event page before applying.
The fact that an application has been submitted via EBP does not mean that the application has been accepted or that the user is entitled to participate in the event.
7 Assessment Processes
Applications may be assessed by authorised persons in accordance with the assessment criteria set out for the relevant event.
The results of the assessment and the final decisions are determined by the relevant committees or managers of the event in question.
EBP can provide the technical infrastructure and digital workflows for these processes.
8 Payments
For fee-based events, participation or application fees are set by the authorised organisers of the relevant event.
In cases where payment is required, the user;
- to review the published payment terms,
- using payment details correctly,
- to upload payment or receipt details to the system where necessary
is responsible for.
Uploading a payment receipt or statement to the system does not mean that the payment has been automatically approved.
Verification of the payment transaction may be subject to review by the relevant event organiser or the competent authority.
Any provisions regarding cancellations, refunds or changes to fees will be set out in the relevant event’s own announcement.
9 Prohibited Uses
It is prohibited to use EBP in a manner that is unlawful, jeopardises system security or infringes the rights of other users.
In particular, the following actions are not permitted:
- ✕ Making unauthorised attempts to circumvent or test the system’s security,
- ✕ Attempting to gain unauthorised access to another user’s account,
- ✕ Carrying out unauthorised transactions on behalf of another person,
- ✕ Submitting false, misleading or manipulated information and documents,
- ✕ Downloading malware, viruses or files that could affect the system,
- ✕ Unauthorised use of automated queries, bots or similar methods that could disrupt the system’s operation,
- ✕ Unauthorised access to, collection or reproduction of data on the platform,
- ✕ Attempting to tamper with the platform’s source code, security mechanisms or technical infrastructure without authorisation,
- ✕ Obtaining or sharing other users’ personal data or confidential information in a manner that contravenes the law,
- ✕ Using the platform for purposes that are unlawful, misleading, harassing or that give rise to a breach of rights.
Should such uses be detected, the user’s access may be restricted, either temporarily or permanently, and, where necessary, the relevant administrative or legal proceedings may be initiated.
10 Suspension or Closure of an Account
Access to a user’s account or to certain platform features may be temporarily or permanently restricted in the following circumstances:
- Any breach of these Terms of Use,
- A breach of account security,
- If unauthorised use is detected,
- The provision of false or misleading information,
- Engaging in activities that threaten system security,
- Any breach of the legislation in force or the University’s regulations,
- A request made by the competent authorities in accordance with the law.
Access may be restricted without prior notice where required by security or legal obligations.
11 System Availability and Technical Outages
The aim is to take the necessary technical measures to ensure that the EBP operates continuously and without errors.
However;
- •maintenance and update work,
- • technical faults,
- • internet or infrastructure issues,
- • interruptions caused by third-party services,
- •cyber security incidents,
- •force majeure
As a result, the services may be temporarily unavailable.
The aim is to inform users as far as possible in the event of scheduled maintenance or significant system changes.
Users are advised not to leave transactions—particularly those with application deadlines—until the last minute.
12 Intellectual Property Rights
All intellectual and industrial property rights relating to the design, software, interface, logo, corporate identity and University-owned content of EBP are reserved.
It is prohibited to reproduce, modify, distribute or use any content, software or visual elements on the platform for commercial purposes without the permission of the relevant rights holder.
The intellectual property rights to content uploaded to the platform by users belong to the relevant user or the rights holder.
13 Third-Party Links and Services
EBP may contain links to third-party websites, payment systems or other digital services.
The terms of use and privacy policies of these services apply.
The content, security or terms of use of third-party services are the responsibility of the relevant service providers.
14 Protection of Personal Data
Personal data processing activities carried out as part of the use of EBP are conducted in accordance with the Law on the Protection of Personal Data No. 6698 and relevant legislation.
Detailed information regarding the processing of personal data is set out in the Privacy Policy published on the EBP, the relevant KVKK Information Notices and, where applicable, the Cookie Policy.
15 Limits of Liability
EBP provides the technical infrastructure for the processes carried out via the platform.
Scientific, academic or administrative decisions made by the organisers of the relevant event; assessment results, decisions on acceptance or rejection, event programmes and event-specific conditions are the responsibility of the relevant authorised persons or units.
The user may be held responsible for any consequences arising from providing incorrect or incomplete information, missing the deadline, technical issues caused by the user, or sharing account details with unauthorised persons.
The provisions in this section do not exclude any liability arising from legislation currently in force which cannot be limited.
16 Changes to the Terms of Use
These Terms of Use may be updated in line with any changes to the platform’s functions, the relevant legislation or the provision of the services.
The current terms and conditions shall apply from the date of their publication on ebp.ibu.edu.tr.
In the event of any significant changes, users may be notified via the platform and/or through their registered communication channels.
17 Applicable Law
The laws of the Republic of Turkey shall apply to any transactions arising from these Terms of Use and the use of EBP.
The competent and authorised authorities in disputes are determined in accordance with the provisions of the legislation in force.
18 Contact and Support
Support requests regarding the use of EBP, account transactions, applications or technical issues can be submitted via the platform’s support system.
Support: Create a Support Request
Bolu Abant İzzet Baysal University
EBP – ebp.ibu.edu.tr